Track monthly revenue and expenses for your small business. See real profit, trends, and export for your CPA. Free P&L tool. No signup.
Running a small business without a P&L statement means flying blind — you can be busy and still losing money. Our tracker creates a simple monthly income statement showing revenue by category, expenses by category, gross profit, and net profit — exactly what your CPA needs at tax time and what you need to make real business decisions.
Revenue: Total sales before expenses. Cost of Goods Sold COGS: Direct costs to produce or deliver including materials, manufacturing, direct labor. Gross Profit: Revenue minus COGS. Operating Expenses: Rent, marketing, payroll, software, insurance. Net Profit: Gross profit minus operating expenses. Net profit is what you actually keep.
Healthy profit margins by industry: SaaS or Software 70-80% gross margin and 20-30% net margin. Retail 30-50% gross and 5-10% net. Restaurant 65-70% gross and 2-6% net which is notoriously thin. Service business like consulting or design 70-80% gross and 20-35% net. Compare your margins to industry benchmarks to identify improvement opportunities.
List all revenue sources for the month. List all expenses grouped by category covering COGS, payroll, rent, and marketing. Subtract total expenses from total revenue for net profit. Our tracker handles this automatically with categorization, trend charting, and PDF export for sharing with your accountant.
Monthly P&L review is the minimum for most small businesses. Weekly for businesses with thin margins or volatile revenue like restaurants or retail. Monthly review catches problems early — a bad month noticed in week 4 leaves 11 months to fix it. Noticed only at year-end it is too late.
Most small service businesses should target 15-25% net profit margin. Under 10% is concerning — leaves little room for growth, unexpected expenses, or owner salary. Under 5% means the business may not be viable long-term. Product businesses typically run 5-15% net due to COGS.
Yes — every FreeFixo tool, including the Free Small Business Profit and Loss Tracker — Monthly Income Statement, is 100% free with no paywall, no premium tier, and no usage limits. You do not need to create an account, enter a credit card, or share an email.
The Free Small Business Profit and Loss Tracker — Monthly Income Statement uses the same formulas, rates, and reference data that financial planners, professionals, and government sources publish. Results are estimates intended for planning and education — for situations involving large sums or legal consequences, confirm with a qualified professional before acting.
No signup is ever required. The Free Small Business Profit and Loss Tracker — Monthly Income Statement runs entirely in your browser — your inputs are never sent to a server, and we do not store, track, or share your data. Open it, get your answer, close the tab.